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Financials

Contract and Job Costing


Contract, or Job Costing allows for the tracking of costs associated with a specific contract with a customer. Costs can be grouped under sub categories such as material costs, labour, direct expenses, overheads or sub-contractor costs.

Budgets can be assigned to the contract as a whole or analysed to the different categories. Committed Costs, Actual Costs and Revenues are all updated from the Purchase Order Processing, Sales Order Processing, Purchase Ledger, Sales Ledger, Stock Control and Timesheet systems in real time allowing for comparisons between budgets and actual costs.


Project Schedules

A job will often go through different stages of processing before it becomes complete and it can be useful to have a summary of the stages a job has to go through and identify which stages are complete. Job Costing allows for the assignment of a project schedule against a job/contract and update as each stage is completed. Jobs can be linked to Customers or Internal and Budgets can be set for both Time and Values. Phases can be added and the Budgets and Actual values accumulated into the main job for Enquiry and Reporting purposes. Individual Project Types can be assigned with their own Checklist of Tasks


Timesheets

Time Sheet Entry allows for the cost of labour to not only be accumulated to the contract / job but can optionally also be used for accumulation to Payroll for employee pay calculation.


Transaction Posting

Committed Costs, Actual Costs and Revenues are all updated from the Purchase Order Processing, Sales Order Processing, Purchase Ledger, Sales Ledger, Stock Control and Timesheet systems in real time.


Analysis and Reporting

A full suite of analysis and reporting tools with extensive customisation options and powerful filters that can be set and applied when reports are run. Reports can be sent to Screen, PDF, MS Excel, MS Excel Pivot Tables, MS Word, Email as well as the usual Print Devices. A slick reporting pack can be defined and processed for each period end ensuring that all required reports are printed or archived as PDF documents. In addition user-definable smart lists can be created to highlight and review job records, for example to flag up contracts where costs are exceeding budgets.