Purchase Ledger

The Datafile Purchase Ledger is designed to meet a wide range of needs whilst retaining the ease of use found in the best software applications. The Purchase Ledger has an account for each supplier and each supplier carries all the transactions– purchase invoices, credit notes and payments – together with an extensive reporting suite to analyse your purchases and suppliers to assist with planning and decision making.

Supplier Management

Managing Supplier Invoices and Payments is streamlined with a full view of all account information from individual credit terms, limits and balances to full trading and payment histories available through powerful reporting and enquiry facilities. Supplier Invoices can be flagged to show as Unauthorised for Payment or Disputed with associated reason codes and notes to reduce the risk of accidental payments. Purchase Invoices can be scanned at time of processing or as a separate batch action and stored against the transaction removing the need to search out paper copies.

Payment Management

Supplier Payments can be generated automatically using a staged approval structure – calculating invoices due for payment, generating a payment review report, amending to exclude or include additional invoices for payment, posting the payments and producing remittance advice notes for post/email to suppliers. Optionally bank files for BACS type payments can be produced from the generated payments.

Analysis and Reporting

A full suite of analysis and reporting tools with extensive customisation options and powerful filters that can be set and applied when reports are run. Reports can be sent to Screen, PDF, MS Excel, MS Excel Pivot Tables, MS Word, Email as well as the usual Print Devices. As with the Sales Ledger, the Purchase Ledger allows for a reporting pack to be defined and processed for each period end, ensuring that all required reports are printed or archived as PDF documents.