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Supply Chain

Purchase Order Processing


Purchase Order Processing is an important operation for any company, but the requirements can differ widely from one company to another. One company may have stock, another not; one company may wish to process orders individually, another in a batch; one may operate an authorisation process another not. The Datafile Purchase Order Processing is designed to meet a wide range of needs whilst retaining the ease of use found in the best software applications.


Requisition and Authorisation

Optional stages within Purchase Ordering are the facility to enter Requisitions and/or to Authorise Orders based upon a ceiling amount set against a user or via an authority level.

Fast Order Entry

This can be used for either Stock type orders or more descriptive Service type items. Orders can be Replicated and/or created from generic or supplier specific template forms. Purchase Orders can also be entered on a Frequency Call Off basis.

Reporting and Enquiry

A full suite of analysis and reporting tools with extensive customisation options and powerful filters that can be set and applied when reports are run. Reports can be sent to Screen, PDF, MS Excel, MS Excel Pivot Tables, MS Word, Email as well as the usual Print Devices. In addition user-definable smart lists can be created to highlight and review purchase orders or order lines, for example to flag up orders due for delivery today or order lines overdue for delivery.